Adapting an existing workplace for Hybrid
Adapting an existing workplace for Hybrid
By Angela Ferguson
With many organisations either moving into tenancies with an existing pre-pandemic fitout, or realising that their current workplace no longer suits the way their people work, we have seen a significant increase in the refurbishment or modification of existing workplace environments.
This is no easy task – there are complex considerations beyond the typical scope of budget, program and quality. At Futurespace we have worked with a number of clients in recent years to strategise and design existing workplaces, setting them up for seamless hybrid working.
Following are the key recommendations business should consider when they find themselves in this situation:
Enhance technology: Your business may require specific technology to operate efficiently. Ensure that your workplace design can support your technology needs. Plan for appropriate hardware and software, Wi-Fi coverage, and any other technology infrastructure that may be necessary, including alignment of the kit of parts across the organisation.
Plan for growth: As your business grows and changes, and peoples working patterns evolve, your workplace needs may change. Incorporate flexibility into your refurbishing plans to allow for future expansion. Consider creating flexible spaces that can be easily reconfigured to meet changing business needs, taking a ‘test and learn’ and piloting new settings, areas, or floors wherever possible.
Involve employees: Employee satisfaction is crucial to a successful workplace. Involve your employees in the refurbishing process by soliciting their input on the design and layout. Consider conducting surveys, focus groups, or workshops to gather feedback and ensure that the new workspace meets their needs and preferences and is aligned with the businesses culture.
Define your brand: Refurbishing your workplace provides an opportunity to enhance your brand identity. Determine your brand values and ensure that your workplace design aligns with them. Consider incorporating brand colours, graphics, and messaging throughout the workspace to create a cohesive and consistent look, reminding people of the business’s purpose and ‘why’.
Prioritize sustainability: ESG, CSR and other sustainable practices are becoming increasingly important to customers and employees. Incorporate sustainable materials and practices into your refurbishing plans, such as using energy-efficient lighting and appliances, installing water-saving features, and using recycled materials. Upcycling furniture can have a positive impact on the overall budget too.
These are just a few considerations for how to approach the refurbishment of an existing fitout, whether its your own or an inherited one. The above image is from Futurespace’s refurbishment of IAG’s existing office in Perth, one of the first examples in Australia of a hybrid working environment post pandemic. Click here to see more of the project.